Audit of Machinery Fleet

A machine fleet audit is a comprehensive service that assesses the compliance, technical condition, and documentation of industrial machinery. At GCB, we support companies with full inventory checks, documentation analysis, and technical evaluations to ensure EU regulatory compliance, increase production efficiency, and prevent costly downtime.

Table of contents

Why is a machine fleet audit essential?
Scope of the audit
Benefits of machine fleet auditing
How the process works
Summary

Why is a machine fleet audit essential?

In the industrial sector, machines are strategic assets that directly impact performance, safety, and competitiveness. Their operational condition, regulatory compliance, and lifecycle management are critical. A machine fleet audit provides full visibility of these factors — identifying risks, improving efficiency, and ensuring safe and compliant operations aligned with EU standards.

Scope of the audit

Our audit service covers several essential stages:

Machine inventory – on-site inspection, photographing equipment, recording serial numbers, and verifying locations;
Technical documentation review – evaluation of user manuals, HSE instructions, electrical/hydraulic diagrams, and maintenance records;
Technical condition assessment – inspection of wear and safety conditions, compliance with the Machinery Directive 2006/42/EC, and readiness for CE marking (if applicable);
Detailed reporting and recommendations – delivery of an in-depth report, highlighting nonconformities, corrective actions, and opportunities to optimize machine management.

Benefits of machine fleet auditing

Conducting regular audits brings measurable improvements to operational and business performance:

Improved operational efficiency – data-driven insights allow companies to optimize operations and improve overall production performance;
Reduced maintenance costs – identifying issues early helps prevent breakdowns and unexpected shutdowns;
Legal compliance – auditing ensures that machines meet all current legal and technical requirements, especially under the Machinery Directive 2006/42/EC;
Enhanced workplace safety – identifying and addressing safety issues ensures better protection for operators and reduces accident risk;
Extended machine lifespan – strategic maintenance and monitoring prolong the usability and efficiency of machines;
Improved product quality – well-maintained machines directly contribute to higher product quality and customer satisfaction.

* Does not apply to the following machine category listed in Annex IV of Directive 2006/42/EC: No. 16 – Vehicle servicing lifts.

How the process works

The machine fleet audit is tailored to your operational needs and includes:

Initial consultation and scope definition;
On-site machine inventory and documentation collection;
Technical inspection and compliance assessment;
Delivery of a full audit report with recommendations;
(Optional) support in implementing corrective actions and long-term strategies.

Summary

A machine fleet audit is a strategic tool for improving safety, efficiency, and legal certainty in industrial operations. Partnering with GCB ensures access to expert insights, objective evaluation, and actionable guidance — helping your business operate smarter, safer, and in line with EU expectations.

What Does a Machinery Fleet Audit Provide?

Identification of Potential Risks

Optimization of Machinery Management

Improvement of Production Efficiency

Increase in Safety

Support in Investment Decision-Making

Professional Recommendation Report

Machine Park Audit in Four Steps

Have you purchased a new machine, or are you unsure about the condition of your existing machinery park? Call or write to us — we’ll perform a full audit and recommend the best next steps. Our machine park audit process is precise, transparent, and tailor

Step 1: Inventory

The first step is a thorough inventory of your machines. If you already have an existing asset list, we’ll use your data and supplement it if necessary.
This process takes place directly at your factory, where our specialists conduct an on-site inspection — photographing each machine and recording serial numbers.
Together, we’ll review the available documentation to create a detailed overview of your assets.
Be ready to collaborate closely with us in this step — after all, you know best where everything is located!

Step 2: Documentation Verification

Next, we move on to verifying the technical documentation of your machines. We will provide you with a checklist of the required documents and ask you to send us everything you have.
If necessary, we can digitize paper documents for you.
Don’t worry about complex technical terminology — we’ll replace it with clear and understandable terms, making the entire process easier for you.

Step 3: Analysis and Recommendation Report

Once we collect all the necessary information, we move on to the analytical phase at our office. We verify everything gathered in the first two steps and then prepare a detailed recommendation report.
This report outlines the technical condition of your machines, identifies potential issues, and provides practical solutions to help you optimize production and manage your machinery park more efficiently.

Step 4: Presentation and Consultation

After completing the audit, we will meet with you to discuss our findings and present our recommendations. You’ll receive a digital and/or printed version of the report (upon request), and we’ll answer your questions and clarify any uncertainties.
You will learn exactly what steps to take next to ensure the optimal operation of your machinery park and its full compliance with applicable regulations.